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Organize and search

Site: ΕΛ/ΛΑΚ Moodle
Course: Basic ICT Skills
Book: Organize and search
Printed by: Guest user
Date: Friday, 3 May 2024, 11:48 PM

Description

Now that all your files are in Drive, here are some of the key ways you can stay organized.


Table of contents

1. Create folders

Any new folders you create in your computer’s Drive File Stream folders or in Drive on the web automatically appear on your devices so that you’re organized everywhere.

On the web

In Drive, click New > Folder.


2. Move files to folders

Move files to folders

On the web

Move a file to a folder in My Drive:

  1. Select the file.
  2. Click More > Move to .
  3. Select the folder and click or .

You can also drag files and folders to a folder in My Drive on the left.

Organize files in the Search results, Recent, Starred, Shared with me views:

Note: If you move a file under Shared with me, it only moves your copy.

  1. Select the file and if it’s not in My Drive, click Add to My Drive .
  2. Click Move to , select the folder, and click or .

Make a copy of a shared file:

  1. In Shared with me, right-click a file and select Make a copy.
  2. (Optional) To move the file:
    1. In the pop-up window at the bottom, click Locate.
    2. Right-click the file and click Move to .

3. Star important files and folders

Star important files and folders

On the web

Flag important files or folders to find them quickly later. Just right-click a file or folder and select Add star.

To see all your starred files and folders, in the left sidebar, click Starred.


4. Search and sort your files and folders

Search and sort your files and folders

On the web

It can be difficult to browse through hundreds of files just to find the one you need. So, try searching Drive instead.

Search for files or folders in Drive:

  1. In the Drive search box, enter a word or phrase.
    To help you search faster, Drive suggests search terms as you enter text.
  2. Click a suggestion to open it or click Search to see a list of results.

Use advanced search options:

  1. On the right of the search box, click the Down arrow .
    Choose any option or combination of options to filter your results further.
    • Type—Search by file type.
    • Owner—Search by file owner.
    • Location—Search by location (including items in the Trash or Starred). You can only search for folders that are in My Drive or Team Drives. If you want to search a folder that is shared with you, you need to add the folder to My Drive first.
    • Date modified—See items that were recently modified by anyone (not just you).
    • Item name—Search for a term in the file name.
    • Has the words—Search for files that contain certain words.
    • Shared with—Search for someone that has access to the file.
    • Follow up—Search for files you own with suggestions, or files with action items assigned to you.
  2. Click .