Share and collaborate

Share a file or folder with specific people:

You can only share files that you own or have edit access to.

1. In Drive, right-click the file or folder you want to share and select Share .
2. Under People, enter the email address of the person or group you want to share with.
3. Click Edit and choose the access level:
   • Can edit—Collaborators can add and edit content as well as add comments.
   • Can comment (Select files only)—Collaborators can add comments, but can't edit content.
   • Can view—People can view the file, but not edit or add comments.

   Everyone you share with receives an email with a link to the file or folder.

4. (Optional) To add a note to the email, enter your note. To skip sending an email, uncheck the Notify people box.
5. Click Send.

Share a link to a file or folder:

You can send other people a link to a file or folder so that anyone with the link can open it. When you share a link, your name appears as the owner.

You can only share files that you own or have edit access to.

1. In Drive, right-click the file or folder you want to share and select Share .
2. At the top right, click Get shareable link.
3. Click Anyone at your organization with the link can view and choose an access level:
   • Can edit—Collaborators can add and edit content as well as add comments.
   • Can comment (Select files only)—Collaborators can add comments, but can't edit content.
   • Can view—People can view the file, but not edit or add comments.
4. Click Copy link.
5. Click Done.
6. Paste the link in an email or any place you want to share it.

Stop sharing a file or folder you own:

1. In Drive, select the shared file or folder.
2. Click Share .
3. At the bottom, click Advanced.
4. Next to the person you want to stop sharing the file or folder with, click Remove .
5. Click .

Delete a link to a file or folder you own:

When you delete a link to a file or folder that you own, the only people who can still see it are you and anyone you share it with.

1. In Drive, select the linked file or folder.
2. Click Share .
3. Click Anyone at your organization with the link > Off - only specific people can access.
4. Click Done.

You can keep track of changes to items created in or uploaded to Drive. You can also see specific information about your files and folders. To view the activity for a specific file or folder, select the file or folder and click Information .

See Drive activity on the Activity tab:

You can see changes to items in Drive, such as:

• Who uploaded, copied, moved, or removed the item.
• Who shared or unshared the item.
• Who commented in, edited or renamed the item.
• People affected by the change.

See Drive activity on the Details tab:

1. In Drive at the top of the Activity pane, click Details to see information and changes, such as:
   • File type and owner.
   • Folder size and number of items.
   • Person who last modified, created, or opened the item.
2. Click Edit to add a description of the item.

In Google Docs, Sheets, Slides, Forms, and Google Sites, you can work together in the same document in real time. Commenting on any file brings a conversation into context so you avoid back-and-forth email and lost time.

Just click New and select one of the file types below. Now all you need to do is share the file with your team to collaborate on a draft or key issue.