Share and collaborate

Share a file or folder with specific people:

You can only share files that you own or have edit access to.

1. In Drive, right-click the file or folder you want to share and select Share .
2. Under People, enter the email address of the person or group you want to share with.

   Note: If you can't add people outside of your company or organization, contact your G Suite administrator.

3. Click Edit and choose the access level:
   • Can edit—Collaborators can add and edit content as well as add comments.
   • Can comment (Select files only)—Collaborators can add comments, but can't edit content.
   • Can view—People can view the file, but not edit or add comments.

   Everyone you share with receives an email with a link to the file or folder.

4. (Optional) To add a note to the email, enter your note. To skip sending an email, uncheck the Notify people box.
5. Click Send.

Share a link to a file or folder:

You can send other people a link to a file or folder so that anyone with the link can open it. When you share a link, your name appears as the owner.

You can only share files that you own or have edit access to.

1. In Drive, right-click the file or folder you want to share and select Share .
2. At the top right, click Get shareable link.
3. Click Anyone at your organization with the link can view and choose an access level:
   • Can edit—Collaborators can add and edit content as well as add comments.
   • Can comment (Select files only)—Collaborators can add comments, but can't edit content.
   • Can view—People can view the file, but not edit or add comments.
4. Click Copy link.
5. Click Done.
6. Paste the link in an email or any place you want to share it.

Stop sharing a file or folder you own:

1. In Drive, select the shared file or folder.
2. Click Share .
3. At the bottom, click Advanced.
4. Next to the person you want to stop sharing the file or folder with, click Remove .
5. Click .

Delete a link to a file or folder you own:

When you delete a link to a file or folder that you own, the only people who can still see it are you and anyone you share it with.

1. In Drive, select the linked file or folder.
2. Click Share .
3. Click Anyone at your organization with the link > Off - only specific people can access.
4. Click Done.

1. In Docs, Sheets, or Slides, select the text you'd like to comment on.
2. Click Comment > Add comment .
3. Enter your comment in the box.
4. (Optional) To direct your task or comment to a specific person, enter a plus sign (+) followed by their email address. You can add as many people as you want. Each person will get an email with your comment and a link to the file.
5. (Optional) To assign the comment to a specific person, check the Assign to box.
6. Click Comment or Assign.